Administrative Assistant, Kansas City, MO

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Requirements:

  • At least 2 years Administrative Assistant experience
  • High school diploma or GED

Skills:

  • Individual is detail-oriented
  • Possesses strong organizational, planning and time management skills
  • MS Office Suite

Tasks to be performed:

  • Answering telephone, mail, and email inquiries
  • Control key box for onsite Government vehicles
  • Maintain vehicle usage log. Ensure drivers properly record use of official Government vehicles and report mileage.
  • Typing and data entry of information
  • Update Continuity of Operation (COOP) information
  • Proofread documents
  • File hard copy and electronic documents
  • Prepare document packages for mailing.
  • Provide logistical support (e.g. arranging in person and web-based, vendor conferences, oral presentations, demonstrations, meeting rooms, etc.)
  • Coordinate required facility maintenance with GSA’s Public Building Service, the lessor or vendors (as appropriate)
  • Maintain orderly supply cabinets including assisting with supply refurbishment
  • Process mailings through USPS and other mail/package vendors
  • Distribute mail
  • Log incoming checks or other payments to GSA received in the office (e.g. checks/reimbursements from vendors and insurance companies). This is not a common occurrence, but specific incidents, such as a vehicle recall, can result in a high volume of incoming checks for a short period of time.
  • Fax documents
  • Manage and distribute incoming faxes
  • Copy documents
  • Accurately maintain time and attendance
  • Make travel arrangements and prepare travel vouchers for approval
  • Review invoices for accuracy
  • Provide reports to management, as required, from GSA Fleet’s internal fleet and call monitoring systems.
  • Set up meetings/interviews via phone and web conference
  • Other miscellaneous duties as assigned.
Job Category: Contract
Job Type: Full Time

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